Welcome to the Benefits Forum & Expo / Workplace Benefits Summit event exhibitor center - your resource for all event related details including: registration, hall set-up/tear down, travel information, shipping details and key contacts.


8/29/16 Freeman warehouse shipping begins
8/29/16 Conference Ads - Please refer to your sponsorship agreement for eligibility.
If eligible, your ad should be submitted as a high-resolution PDF file, print-ready (all crop marks removed) and scaled to the ad specifications.
9/7/16 Freeman Discount Price Deadline
8/29/16 Staff Registration due
Our registration system does not allow multiple registrations at once. You must register each staff member individually.
9/21/16 Freeman Advance Shipment Deadline
Shipments arriving after this date will be subject to an additional after deadline charge

Exhibitor/Sponsor Info

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Chairs/Table NOT included. Must order through Freeman, if desired.

Exhibitor Moving Hours

Exhibitor Move-In Wednesday, September 28, 2016 | 10:00 a.m. - 4:00 p.m.
Exhibitor Move-Out Friday, September 30, 2016 | 10:00 a.m. - 12:00 p.m.

Exhibit Hours

Below are our dedicated hall hours. The exhibit hall will remain open while attendees are in session, resulting in light traffic. Although it is not required to have a staff member at your booth during the non-dedicated hours, please use your discretion. The exhibit hall hours are subject to revision at any time.

Wednesday, September 28

5:30 p.m. - 7:30 p.m. Opening Night Networking Reception

Thursday, September 29

9:00 a.m. -10:00 a.m. Networking Breakfast
12:30 p.m. - 2:00 p.m. Lunch
4:35 p.m. - 6:30 p.m. Networking Reception

Friday, September 30

9:00 a.m. - 10:00 a.m. Morning Networking Breakfast

Exhibitor Staff Registration

To register your staff attending the conference, please complete the online Exhibitor Registration Form (link is below.) Please register all members by Monday, August 29, 2016.

Register Your Team

PLEASE NOTE: When you are entering in the registration information you will have to create a new login for each staff member. Unfortunately the system won't allow multiple registrations so you will have to log on again to enter another staff member.

Hotel Accommodations

Be sure to book your hotel rooms now! SourceMedia has reserved a block of rooms at the Omni Nashville. To secure a room, contact the hotel's reservations department at 1-800-THE-OMNI and ask for the Benefits Forum & Expo room block or reference code 092616SOURCEMEDIA. You can make your reservations online through the following link - Click Here.

Rooms are available on a first come, first served basis. The cut-off date to receive the discounted group rate is August 29, 2016. After this date, rooms and rates will be based on availability.

Any questions relating to the conference, please contact:

Program Related Questions

Nadine Cunningham
Program Manager
(212) 803-6071

Conference Logistics

Petrina Hicks
Director of Operations
(212) 803-6577

Sales and Sponsorship

Michael Flynn

Conference Sales Manager
(480) 754-9049

Exhibitor Logistics

Kristen Mulieri
Senior Event Planner
(212) 803-8340

Billing issues

Customer Service Department